Gold runs on trust and grams. This playbook maps a jeweller’s counter onto Finocket: item-wise purity, serials for pieces, FIFO cost layers for stock that appreciates, and GST invoices that split metal and making correctly.
Once your workspace uses the jeweller catalogue kit, the Items screen and its “New” button say Piece and Pieces instead of the generic “Item” and “Items & Services”. It is the same screen, in words a jeweller recognises.
Bring your existing stock, rates and customers across first
Most jewellers arrive from Tally (a purity/weight ledger, usually Stock-in-Hand split by karat) or a hand-kept spreadsheet stock register; Vyapar is a frequent choice for a single-counter shop. Start import reads any of these and puts items, stock and customers first for a jewellery workspace. Finocket prices and tracks gold by the gram only, never tola or bhori. Convert a traditional-unit register to grams before mapping the file, or while mapping columns on the dry-run screen. A customer’s old-gold or digital-gold balance from your previous system comes in as an ordinary opening balance on that customer, the same way an old outstanding invoice does. Old-gold exchange and Digital gold records only post new transactions from today forward, so a carried-forward balance does not go through either screen.Set up your items with purity and HSN
Create items per line (22K chain, 18K ring) with HSN 7113 and your rates; the catalog keeps counter staff picking, not typing.Track pieces by serial, stock by FIFO
Switch valuable lines to serial tracking with FIFO cost layers. Each piece carries its own cost, and a sold serial can’t sell twice.Bill metal and making on one invoice
Separate line items keep metal value and making charges clean for GST; once you’ve added your UPI ID, the PDF carries a UPI QR for counter payment.Price a line by karat instead of one blended rate
On a jewellery line, choose “Price by karat, stone & making charge” to show the metal weight, today’s rate for that purity, any stone value, and making/wastage as their own lines, all before GST, which is still applied the same way as every other invoice line. Enter today’s rate per karat first; a line priced against a rate older than your shop’s freshness setting is flagged so a stale rate never quietly prices a real sale.Net old gold a customer brings in against the sale
Under Old-gold exchange, weigh what the customer brought in, enter today’s rate and any assay/impurity deduction, and pick the invoice it settles. It posts as one balanced entry (the metal taken in against the receivable it pays down) and can never exceed the invoice total; the difference belongs on a credit note instead. Your accountant chooses the old-gold inventory account in Jewellery settings first. Nothing posts until it is set, and the reason is shown on screen if it isn’t.Keep a record of customers' gold savings (record-keeping only)
If you run a gold savings or “digital gold” arrangement at the counter, Digital gold records keeps each customer’s balance in grams. Open an account for the customer, record what they paid you (the grams are worked out at today’s 24K or 22K rate) and later record the grams they redeem against one of their own jewellery invoices, valued at that day’s rate. Entries are never edited; a mistake is corrected with a new entry. This is a record-keeping tool, not a live digital gold product: money does not move through Finocket, there is no payment or KYC step, and customers cannot buy through it. Your accountant chooses the digital gold liability and price-difference accounts under Jewellery settings before anything posts to your books.Send work to a karigar and take in repairs
Under Karigar job orders, issue metal (and any tagged pieces) to a karigar you have added as a supplier. The issue form opens on the karigar, the purity and the metal weight; the due date and instructions, and the pieces handed over, are sections you open when you need them. When the work comes back, record the weight received (the wastage works out on its own), then settle: the making charge and the wastage, valued at today’s rate, post as one balanced entry in your books, and only once. Book a customer’s piece in under Repairs and move it from estimate to delivery, then settle what the karigar is owed. A tagged piece shows as “with karigar” or “in repair” while it is out, can’t be sold until it is back, and returns to stock by itself. The Manufacturing module needs to be on, and your accountant chooses the karigar payable, wastage loss and metal inventory accounts in Jewellery settings first.Reconcile the month
Bank import matches the UPI settlements; GSTR-1/3B build from your invoices.See your stock by weight and purity
Stock and rates groups your jewellery items by metal and purity and shows the total weight, the fine (pure-metal) weight and the value at today’s rate for each, with today’s rate and its recent history alongside. On hand is the same figure Inventory shows. Items stocked in pieces rather than grams are counted but not weighed, so they stay out of the weight and value, and a purity with no rate says so rather than showing a zero. The value is metal only - making charges, stones and GST are not in it. It is also listed under Reports.Check rate history, your karigars, and who can do what
Rate history shows every rate you or your team have ever entered, grouped by metal and purity. A rate is never edited or deleted, so correcting one means recording a new, later one. The karigar directory lists every goldsmith you work with, what you owe them on open bills, how much metal is with them right now, and how much of their work is done but not yet settled. Open a karigar to jump straight to their own job orders. As the owner, Who can do what is a read-only view of your team’s access to catalogue, rates-adjacent, inventory, POS, loyalty and karigar work. Change it under Team & access, not here.